As regulations continue to evolve and your business grows, staying ahead of ACA compliance requirements becomes more challenging. Businesses face new rules, stricter deadlines, and changing employee structures that can impact how compliance is tracked, reported, and managed. ACA-Track provides a future-proof solution that not only ensures your business stays compliant today but also adapts to any changes in ACA regulations or your business’s structure in the future.
Adapting to Changing Regulations with ACA-Track
ACA regulations are not static—they evolve over time, often in response to changes in healthcare policies, political shifts, or judicial rulings. For businesses, this means constantly staying on top of regulatory updates to ensure compliance. ACA-Track makes this easy by automatically updating its platform in line with the latest ACA changes. This ensures that your compliance processes are always aligned with current regulations, eliminating the need for manual adjustments or time-consuming updates on your part.
Some key areas where ACA-Track adapts to regulatory changes include:
- Changes in Affordability Guidelines: ACA-Track tracks any shifts in affordability standards, automatically adjusting how employee affordability is calculated based on the latest guidelines.
- Health Coverage Reporting Updates: Any updates to IRS reporting requirements are automatically incorporated into ACA-Track, ensuring that your business files accurate and up-to-date forms, like 1095-C and 1094-C, every year.
- State-Specific Mandates: Some states have their own individual healthcare mandates and reporting requirements, and ACA-Track accommodates these with automatic updates to state-specific rules, ensuring compliance across all jurisdictions where your business operates.
Scalable Solutions for Growing Businesses
As your business expands, ACA compliance can become more complex. Whether you’re hiring more employees, opening new locations, or introducing new benefits plans, ACA-Track provides scalable solutions that grow with your business. Whether you have one location with a small workforce or multiple locations with diverse employee classifications, ACA-Track has the tools you need to manage ACA compliance with ease.
Some of the ways ACA-Track scales with your business include:
- Multiple EIN Support: ACA-Track allows businesses with multiple EINs (Employer Identification Numbers) to manage ACA compliance across all business entities, centralizing data collection, reporting, and filings into a single platform.
- Employee Classifications: As your workforce grows and becomes more diverse, ACA-Track supports the management of different employee classifications, from full-time employees to variable-hour workers, part-time employees, and seasonal workers, ensuring that eligibility tracking remains accurate and compliant.
- Multi-Location Compliance: For businesses operating in different states or with multiple branches, ACA-Track ensures compliance across all locations by managing location-specific rules and providing tailored reporting to meet local requirements.
Data-Driven Decision-Making for ACA Compliance
Data-driven insights are essential for optimizing ACA compliance. ACA-Track’s powerful data analytics tools provide actionable insights into employee hours, eligibility, health coverage offers, and more. By turning your compliance data into actionable information, ACA-Track helps your business make informed decisions that can improve compliance processes, reduce costs, and ensure better employee benefits offerings.
With ACA-Track’s data-driven approach, you can:
- Track Full-Time Equivalent (FTE) Counts: Automatically track and calculate FTEs to determine whether your business qualifies as an Applicable Large Employer (ALE) under ACA guidelines. This ensures you remain compliant with the ACA’s employer mandate.
- Assess Coverage Affordability: Use ACA-Track’s affordability metrics to assess whether the health coverage offered to employees meets ACA’s affordability standards and make adjustments as needed to avoid penalties.
- Optimize Benefits Plans: Analyze employee eligibility and coverage patterns to optimize your benefits plans, ensuring they align with ACA requirements and meet your employees’ needs. This can help improve retention and reduce turnover while keeping your ACA compliance intact.
Ensure Accurate IRS Reporting Every Time
IRS filing is a key component of ACA compliance, but errors in reporting can lead to costly penalties. ACA-Track automates the generation of Forms 1095-C and 1094-C, ensuring that these forms are filled out correctly and include the necessary employee and health coverage data. The platform performs automated checks on all data before submission, flagging potential issues that need to be corrected before the forms are filed.
With ACA-Track, you can be confident that your business will always meet IRS reporting requirements on time and without error. The platform also enables direct e-filing with the IRS, eliminating paperwork and minimizing the risk of filing delays.
Audit-Ready with ACA-Track
In the event of an IRS audit, your business must be prepared to provide detailed records and documentation of your ACA compliance efforts. ACA-Track’s secure platform ensures that your data is always available and easily accessible for audits. The platform stores all your compliance-related records, including employee hours worked, eligibility determinations, coverage offered, and IRS filings, so you can quickly provide the necessary information when needed.
ACA-Track’s audit support features include:
- Historical Data Tracking: Track all changes in employee eligibility, hours worked, and benefits coverage over time. This historical tracking allows you to demonstrate compliance for past years, ensuring you’re always prepared for an audit.
- Easy Document Retrieval: With ACA-Track, all your compliance records are stored in one secure location, making it easy to retrieve any documents or reports needed for audit purposes.
- Audit-Ready Reports: ACA-Track provides detailed compliance reports that can be used for audits, ensuring that your business can respond quickly and efficiently to any requests from the IRS or other regulatory bodies.
Comprehensive Support for Long-Term Compliance Success
ACA compliance is an ongoing responsibility, and ACA-Track is here to support your business every step of the way. Each ACA-Track client is assigned a dedicated account manager who provides personalized assistance and expert guidance. Whether you need help navigating new ACA regulations, adjusting your compliance strategy, or troubleshooting data discrepancies, ACA-Track’s team is always available to assist you.
ACA-Track also offers regular updates to keep your system in line with the latest ACA regulations, ensuring your business remains compliant year after year. Our customer support team provides training, best practices, and expert advice to help your business stay ahead of any challenges that arise.
Start Future-Proofing Your ACA Compliance Today
With ACA-Track, your business can future-proof its ACA compliance strategy by automating key processes, ensuring data accuracy, and maintaining audit-ready records. Whether you’re a small business or a large enterprise, ACA-Track offers scalable, flexible solutions to help you stay compliant with ACA requirements now and in the future.
If you’re ready to streamline your ACA compliance and stay ahead of regulatory changes, visit ACA Compliance Services to learn more about how ACA-Track can support your business in managing ACA compliance with ease.
